The ePIP incentivises setting up and using digital health systems. There are five requirements for qualifying for the ePIP:
- The practice must be using the Healthcare Identifiers Service.
- The practice must have a secure messaging product that is commissioned by the vendor. Contact the vendor of your chosen product to arrange commissioning.
- The practice must be working towards the majority of diagnoses being coded correctly in the clinical software. There must be a written policy to this effect.
- The practice must ensure that the majority of prescriptions are sent electronically via an eTP (Electronic Transfer of Prescriptions service). There are two products available: eRx Script Exchange and Medisecure.
- The practice must upload a certain number of Shared Health Summaries. The number should be at least .5% of the practice's most recent SWPE.
Quota for Shared Health Summaries
To be eligible for the quarterly ePIP payment, your practice must upload a certain amount of Shared Health Summaries in that quarter. The number of uploads should be at least .5% of the practice's most recent SWPE. In other words: SWPE x .005.
As an example, take a practice whose SWPE for the most recent quarter is 6,481:
- 6,481 x 0.005 = approx 33 Shared Health Summaries for the quarter for the practice.
Don't know your SWPE? It's found on the PIP payment slip. The payment slip is mailed to the practice each quarter and also appears as a PDF file in HPOS.
- Your SWPE can change if there is a change in your practice's circumstances. To avoid missing your target because you are aiming for a lower figure, make sure you always use the SWPE value stated in your last Payment Advice.
- If you have a SWPE of less than 1,000, the SWPE level will be set to 1,000. This equates to a quota of 5 Shared Health Summaries per quarter.
- If your practice is new to the PIP your practice will be given a default SWPE level of 1,000 for the first quarter in which you participate.
These are the dates and periods for the PIP program. Your quota would need to be achieved within the quarter.
|Quarterly payment month||Point in time assessment of eligibility||Quarter|
|February||31 January||1 November to 31 January|
|May||30 April||1 February to 30 April|
|August||31 July||1 May to 31 July|
|November||31 October||1 August to 31 October|
- Get familiar with everyone's attitude towards My Health Record. In particular, doctors will want to know the benefits. See the article about using My Health Record. Don't aim to upload an SHS for every single patient, it will minimise the benefits and interfere with workflow.
- Find ways to ensure that poor data quality is not slowing GPs down. See the data article for suggestions.
- Develop your process by working backwards. Start with the uploading of Shared Health Summary (e.g. how a GP prepares the information). Finally, work on the Assisted Registration process (including identifying patients who might benefit). Remember, everyone is involved.
- You can upload an SHS for a patient more than once. For example, each time a patient's information changes and when clinically relevant.
- Not all GPs in the practice have to upload. The quota applies to the practice as a whole.
- Note that there is no cap to the number of uploads, the SHS quota is based on whatever your SWPE is. But the ePIP payment is capped at $50,000 per annum irrespective of what your quota is.
- Target certain patient cohorts on a regular basis (e.g. once per month). Cohorts include e.g. patients needing immunisations, patients with chronic comorbidities, older patients, etc.
- A few practices have noticed that quite a few children born since around 2013 have been registered (this happens automatically either at hospital or when applying for paid parental leave). This means you can upload Shared Health Summaries (containing immunisation data) for these children to keep the record up to date and help meet your quota. You may decide to upload an SHS when another immunisation is done.
Opting out or withdrawing
You can use HPOS to opt-out of a quarter or withdraw completely.
For installation and setting up, see the Getting started with digital health article.
Many practices get an error when they try to use the My Health Record which is usually caused because their PKI certificate has expired. Check the expiry dates by:
- Medical Director: Tools > Options > PKI
- Best Practice: Setup > Configuration > Online Claiming > Check certificate expiry.
- Zedmed: Instructions
- Genie: Instructions